Description

We are looking for a Front Office Receptionist for the 2023/24 school year.

The Front Office Receptionist is responsible for activities that support the general relationships of students, parents, teachers, visitors and inquiries. The overall direction of questions to the right people and groups characterize the nature of this important entryway to the school.

Essential Job Functions

Reception & Facilities 

• Provide the welcoming face to the school by warmly greeting students, parents, and visitors as they come into the Main Office 

• Answer the main phone line, answer questions, and direct questions/phone calls to appropriate individuals 

• Maintain a high sense of cleanliness and organization in the Main Office, tidying and organizing when needed 

• Maintain network printers/copy machines in both the Main Office and the high school, ensuring maintenance calls are completed in a timely fashion 

• Address any internet concerns with our IT company as needed

• Maintain the stock of office supplies, tracking inventory, and reordering as required 

• Collect and distribute all mail and packages in a timely manner

Records Management 

• Record daily attendance 

• Send absence notifications

• Maintain sign-in/out visitor log, ensuring all visitors have a visitor badge

•  Distribute and record tardy and early dismissal slips as needed 

Administrative Tasks & Additional Duties 

• Assist with production and printing of programs for all-school events and festivals 

• Assist the Executive Director and Enrollment Manager as needed 

• Order cleaning supplies/paper products for entire school and keep up with inventory 

• Assist with annual audit as necessary

• Perform and maintain record of monthly fire drills in conjunction with the Maintenance Supervisor

• Unlock other classrooms as necessary 

Care for Sick Children 

• Assess children’s health by incorporating daily health observation guidelines. If a child appears unable to fully participate in the day’s activities, receptionist will call parents. 

• Supervise sick children during their stay in the Main Office 

• Record and maintain a student illness log

• Ensure that the first aid kits located in the Main Office, classrooms, as well as one specifically designated for field trips, are fully stocked and that all materials are within manufacturer’s expiration dates 

Communications 

• Monitor office email account and attendance email account. Reply and forward messages as appropriate 

• Relay all messages to faculty and staff in a timely fashion

Hope & Help Liaison

• Organize the offerings of children’s accessories, clothing, and comfort items, ensuring the Hope & Help team restocks as needed

• Make lunches and offer snack choices to children in need, ensuring all data is properly tracked for the Hope & Help team

• Inform Hope & Help team when families are in crisis, need extra support, or ask for assistance

Qualifications

• Skills, Knowledge, and/or Abilities Required:

  Skills:

  • Historically strong administrative responsibilities

  • Excellent listening, verbal, written and interpersonal communication

  Knowledge:

  • Knowledge of Waldorf education and public school operations a plus

  • Knowledge of Google software suite

  • Knowledge of basic office equipment (copier, printer, scanner, multi-line VOIP system)

  Ability

  • Relate to, motivate, and challenge children and staff

  • Leadership in working with students, staff, parents and community

  • Commitment to the concept of collaborative decision making

  • Understand discretion and the basics of FERPA laws

  Physical Demands:

  Frequent: Standing, walking

  Occasional: Sitting, lifting and carrying

• Education required: High School diploma or equivalent

  Licenses, Certifications, Bonding and/or Testing Required:  AZ DPS Level One Fingerprint Clearance Card,  CPR, BBP and First Aid Certification